CGRC Room Reservation Instructions
Please see room use policies below this table. Reserving a room means you accept these terms.
Please Note: For all seminar or conference rooms, customers are expected to bring any adapters needed to connect laptop(s) to the cables provided in the cable cubby.
CGRC-101 – Auditorium
- Occupancy: 150
- A/V: 2 ceiling mounted projectors; Desktop computer in podium; Laptop connection at podium; DVD player in podium; Lectern microphone; Wireless microphones: handheld and lavalier; Video conferencing available
- Furniture/accessories: 150 fixed seats with fold-down writing platforms; wheelchair access; podium
- NOTES: NO FOOD OR DRINK IS PERMITTED IN THIS ROOM. Food can be served in the nearby Seminar/Auditorium Overflow Room. Video-conferencing to Seminar/Auditorium Overflow Room can provide seating for additional people.
CGRC 133 – Seminar/Auditorium Overflow Room
- Occupancy: 45-60
- A/V: 2 ceiling mounted projectors; Laptop connection at podium; Wireless microphones: handheld and lavalier; Video conferencing available
- Furniture/accessories: 45 stackable chairs;15 rolling 24″x 60″ tables (seats 2-3 each); conference table (usually used for refreshments);
- NOTES: Room is very flexible can be configured for classroom or dinner seating; tables fold for storage.
CGRC 291 – Conference Room
- Occupancy: 10-15
- A/V: Ceiling mounted projector; Laptop connection on table top
- Furniture/accessories: Conference table with seating for 12-15; whiteboard
- NOTES: There are 10 matching rolling chairs and assorted additional chairs.
CGRC 351 – Seminar Room
- Occupancy: 20-25
- A/V: Ceiling mounted projector; Laptop connection in floor
- Furniture/accessories: 25 black stackable chairs; 8 rolling tables
CGRC 391-Conference Room
- Occupancy: 10-15
- A/V: Ceiling mounted projector; Laptop connection on table top; Video conferencing available
- Furniture/accessories: Conference table with seating for 12-15; whiteboard
- NOTES: There are 10 matching rolling chairs and assorted additional chairs.
CGRC 451 – Seminar Room
- Occupancy: 70-80
- A/V: Ceiling mounted projector; Laptop connection at podium; Lavalier microphone; Video conferencing available
- Furniture/accessories: 80 stackable chairs; 25 tables
- NOTES: Can be split into two smaller rooms
CGRC 491 – Conference Room
- Occupancy: 10-15
- A/V: Ceiling mounted projector; Laptop connection on table top
- Furniture/accessories: Conference table with seating for 12-15; whiteboard
- NOTES: There are 10 matching rolling chairs and assorted additional chairs
ROOM USE POLICIES
RESERVATIONS:
Click on link above to open reservation instructions. Once made, reservations will be confirmed by email within 1 business day. Notice of room cancellation must be sent to mckinsieanderson@ufl.edu.
AV SUPPORT:
Equipment in each room is configured to be user friendly but if laptop or IT person is needed, a request must be made. Read AV reservation directions to reserve AV equipment, or call the Cancer Genetics Information Services (CGIS) Help Desk. Be sure to indicate the location of the event. Charges may apply for service outside of business hours. Notice of AV cancellation must be sent to the e-mail address at the top of the calendar. Customers are expected to bring any adapters needed to connect laptop(s) to the cables provided in the cable cubby for all seminar or conference rooms.
CHECK ROOM BEFORE USE:
Allow enough time to check the reserved room before your meeting to make sure it contains the furniture and IT equipment you require. We can not help you move furniture. If any equipment is missing or non-functional call the CGIS Helpdesk.
CHECK ROOM AFTER USE:
Furniture should be returned to standard configuration and all debris (coffee cups, papers, etc) must be removed or put in trash cans after room use. Room misuse or damage will result in being given lower priority for future requests; repeat offenders may be denied use of rooms.
PARKING:
We have visitor parking passes available in the Director’s office, CGRC-145, for parking in the circle outside building entrance during business hours. Call 352-273-8010 to reserve them. UF decal & Visitor Parking is available nearby; see UF parking maps.
SECURITY FOR EVENTS DURING NON-BUSINESS HOURS:
For events in the Cancer Genetics Research Complex after 5:30 pm, after hours security must be contracted with UPD by the user for the entire period that the building is occupied by event attendees.
UPD charges approximately $60/hr with a three-hour minimum for special events. Please contact Capt. Scott Summers with your request at upd-special-events@ad.ufl.edu to check on scheduling security for your event. Requests should be submitted at least 21 days prior to your event to ensure staffing availability. You can also call the UPD-Special Events Division at 352-392-5447.
If you are uncertain as to whether security will be necessary, contact Greg Tyler at tylerg@ufl.edu. All cost of security must be paid by the user.
