External Advisory Board Meeting: Fall 2025
Sept. 18-19, 2025 | Gainesville, FL

If you have any questions or need assistance with travel arrangements:

• UF Health Cancer Center Administrative Team: UFHCC-Admin@cancer.ufl.edu | (office) 352‑273‑8010
• McKinsie Anderson: mckinsieanderson@ufl.edu | (mobile) 352-734-3277

The University of Florida will arrange and purchase economy-refundable flights for all board members. Should you wish to upgrade, that can be done following UF’s purchase of your flight. If you prefer to book your own flight, please contact McKinsie Anderson prior to purchase to ensure UF policy compliance and reimbursement eligibility.

Your lodging will be reserved and paid for by UF Health Cancer Center:

• Hotel Eleo at the University of Florida
  1514 SW 14th St.
  Gainesville, FL 32608
  Phone: 352-565‑3536

Room charges (room + tax) are direct-billed to UF. Guests are responsible for food/beverage charges, room service, and other incidentals. A personal credit card will be requested at check-in for incidentals.

In Gainesville:

Transportation during your visit will be arranged and covered by UF Health Cancer Center using:
GTAXI – Freddy
Phone: 352-777‑9844 | Email: gtaxiservice@hotmail.com

Freddy will meet you at Gainesville Regional Airport and will text you prior to arrival with meet-up instructions.

To/from your home airport you may be reimbursed for:

• Airport parking
• Rideshare/taxi service
• Mileage for personal vehicle travel
  • Mileage Reimbursement: Mileage reimbursement follows Florida state guidelines: $0.445 per mile for personal vehicle travel. This rate includes fuel, maintenance and wear/tear. A mileage log is required for reimbursement.

When meals are not provided during the trip, UF reimburses at the following per diem rates:

• Breakfast – $6
• Lunch – $11
• Dinner – $19
• Daily Maximum – $36
• Alcohol is not reimbursable.

Please submit reimbursement requests and receipts for eligible expenses to: McKinsie Anderson: mckinsieanderson@ufl.edu. An expense report will be prepared and sent to you for review prior to submission.

An honorarium of $2,000 will be processed via ACH according to your supplier portal information. If bank information is not provided or accurate, a check will be issued and mailed to the address on file. Please update your supplier information in the UF portal prior to Sept. 15 to ensure timely payment. Your Supplier ID will be included in your travel confirmation email.

Florida Human Trafficking Attestation Form:
Florida law requires that all individuals receiving payment from the University of Florida — including honoraria — must complete a Human Trafficking Attestation form prior to payment.

• This attestation confirms compliance with Florida Statutes § 287.134 and § 287.135 regarding human trafficking.
• UF cannot issue honorarium payments until this form is completed and on file.

Please download, complete and return the form prior to your arrival:
UF Human Trafficking Attestation Form (PDF)

Completed forms should be emailed to mckinsieanderson@ufl.edu.

All EAB members receiving honoraria must ensure that their UF Supplier Portal account is up-to-date prior to payment processing.

Please review and update:

• Tax documentation (if requested)
• Mailing address
• Bank account information for ACH payments