Virtual Poster Session: Important Information for Poster Presenters

The UF Health Cancer Center recognizes the importance of providing a forum for our trainees to showcase your research. As a result, we are excited to welcome you to our first ever Virtual Research Symposium. This virtual format will challenge our students and trainees to not only make a poster, but to also make a short video presentation. Chat boxes on our virtual symposium platform will allow participants and poster judges to ask questions and comment on your work.

Each presenter will have a page with your poster title, name, faculty mentor’s name, abstract, an image of your poster, and a three-minute video presentation summarizing your poster. There will also be an interactive comments section that will allow visitors to the page to ask questions. Just as in the in-person UFHCC Research Day, you will be assigned a specific hour that you will be required to be online to respond to questions.  During this timeslot, our judges will visit your poster virtually. During the second hour, you will have the opportunity to visit your peers’ posters and interact with them.

Important Dates

Oct 12: Deadline for abstract submissions

Nov. 15: Deadline for poster/video submissions

Dec. 8, 4-6 p.m.: Virtual Poster Session

Submit an Abstract. Abstract deadline: Oct. 12.

Poster Presenter Instructions

After the abstract deadline, we will provide each presenter with a link to upload your poster information on our virtual symposium platform. All poster presentation materials must be uploaded by Nov. 15.

Presenter Photo: Upload a headshot photo (PNG or JPEG) by Nov. 15. This photo will be added on your page with your abstract, poster and video presentation.

Poster Submission: We encourage you to use this template for your poster. Please remember to acknowledge any UFHCC Shared Resources utilized during this research. Upload your poster formatted as a PDF by Nov. 15. You can do this directly in the PowerPoint software by using save as and selecting the PDF file format. PDF files must be under 10MB.

Video Submission: Upload the YouTube link to your maximum 3-minute video of you presenting your poster by Nov. 15. Dress in appropriate attire and be mindful of your backdrop. Your YouTube video should be set as unlisted following upload so that it does not appear in any public search. For directions on the video, see the resources below.

Resources

Quick Elevator Pitch Example
Here is an example of conciseness while still providing all the necessary information. For your presentation, it is not necessary to cover all the small details. If someone wants to know those, they can ask a question in the comments. Instead, focus on the bigger picture of your research, results, and conclusions. Think of this video as a normal presentation of material, only recorded and with a time limit. Cover the important topics of your research and get your point across.

For recording your presentation, you do not need to print your poster and have it with you, however you can still reference it as it will be visible for the audience. For groups that may not be able to record together in person it is acceptable to record a conference call. Once the presentation is recorded, please upload it to YouTube on your own account, make the video public or unlisted depending on preference, and send us the link to your video to post on your page. Below is information on how to upload.